INDEX

Charter Page 3

1.0 C.O.R.E Objective Page 3

2.0 C.O.R.E. Aims Page 3

3.0 Meetings Page 3

4.0 Minutes Page 3

5.0 Financial Page 3

Rules Page 4

1.0 Chairperson Page 4

2.0 Elected Officers Page 4

2.1.a Secretary Page 4

2.1.b Treasurer Page 4

2.1.c Public Officer Page 4

2.1.d RFS Liaison Officer Page 4

2.1.e RFSA Representative Page 4

2.2 Sub Committees Page 4

3.0 Election Procedures Page 5

4.0 Membership Page 5

5.0 Financial Management Page 5

5.8 Public Officer Page 7

6.0 Audit Page 7

7.0 Annual General Meeting Page 7

8.0 Training Page 8

9.0 Assets Page 8

10.0 Disbandment Page 8

APPENDICES

Appendix 1 C.O.R.E. Cheque Payment Form Page 9

Appendix 2 C.O.R.E. Activity Report Form Page 10

Appendix 3 C.O.R.E. Standard Invoice page 11

1.0 C.O.R.E. Objective.

To promote excellence in Catering within the NSW Rural Fire Service (RFS).

2.0 C.O.R.E. Aims.

Whilst meetings of C.O.R.E. are facilitated via NSW RFS Region East Office,

C.O.R.E. does not make or decide policy; rather it will provide recommendations

to NSW RFS.

2.1 Hold regular meetings involving representatives of Catering groups

within NSW RFS Region East.

2.2 Provide an opportunity to establish a team environment - meeting with a

spirit of openness, co-operation and through dialogue come to consensus.

2.3 Provide a forum for the exchange of information and ideas.

2.4 Support and explore opportunities to work together.

2.5 Provide RFS a list of suitably trained/experienced personnel for

supervising/coordinating catering on a regional level.

3.0 Meetings.

Meetings will be held quarterly, usually in February, May (including A.G.M), August

and November, at nominated locations within the Region.

3.1 Special meetings may be called by the Chairperson:

a. at the request of at least 2 Catering Group representatives or;

b. under extraordinary circumstances.

4.0 Minutes.

4.1 Minutes of all C.O.R.E. meetings will be recorded.

4.2 Minutes are distributed by the Region East office to Catering Groups

via DTZ Managers and are also posted on the C.O.R.E. web site.

(www.core.rfsa.org.au).

5.0 Financial.

Establish operating procedures for the financial management and expenditure of

C.O.R.E. including:

5.1 Maintain a bank account

5.2 Appoint a Public Officer.

5.3 Maintain an Australian Business Number (ABN).

Rules:

1.0 Chairperson.

The Chairperson is the Manager Regional East, or their delegated representative.

2.0 Elected Officers.

Elected persons will be:

a. An RFS member.

b. A C.O.R.E. group member.

c. Will be decided at the AGM each year.

2.1 The elected officers are:

a. Secretary.

The Secretary position may be filled from the C.O.R.E. membership.

Or at the request of C.O.R.E. through consultation is appointed by

the Manager Region East.

b. Treasurer.

The position of Treasurer will be filled from the C.O.R.E. membership.

Or at the request of C.O.R.E. through consultation is appointed by

the Manager Region East.

c. Public Officer

The position of Public Officer will be filled from the C.O.R.E. membership.

d. NSW RFS Liaison Officer and an alternate will be filled from the C.O.R.E.

membership.

e. NSW RFSA Delegate and an alternate for Division 3 (Hunter) will be filled

from the C.O.R.E. membership.

f. NSW RFSA Delegate and an alternate for Division 4 (Central East) will be

filled from the C.O.R.E. membership.

2.2 Sub Committees:

a. Sub Committees may be elected as required at C.O.R.E. meetings to

accomplish projects.

b. Positions will be filled from the C.O.R.E. membership.

c. Subject experts may be appointed to Sub Committees as advisors.

3.0 Election Procedures.

3.1 Nominations.

a. Nominations for elected officers will be received, seconded and accepted

from the floor at the AGM or in accordance with C.O.R.E. Rules 2.1 a. or 2.1 b.

b. Nominations for a Public Officer will be received, seconded and accepted

from the floor at the AGM. A Public Officer nomination must be in accordance

with the requirements of the ATO.

c. Nominations for subcommittee members will be received, seconded and

accepted from the floor at a General Meeting.

3.2 Voting –

Elected Positions.

a. The method of voting for elected positions will be determined by the members

at the time of election.

b. General voting on motions at meetings will be by show of hands or as determined

by the members at the time of voting.

4.0 Membership.

C.O.R.E. membership is open to all DTZ recognised catering groups in the NSW RFS,

Region East. Membership categories are:

4.1 Primary – Delegated Catering Group Officer with speaking and voting rights on behalf

of their group.

4.2 Alternate – Delegated Catering Group member with speaking rights only on behalf of

their group.

4.3 Associate – Delegated Catering Group members from other RFS Regions with speaking

rights only.

4.4 Observers – are welcome but have no speaking or voting rights.

5.0 Financial.

5.1 The Catering Officers Region East Committee is a not for profit group.

5.1.1 The assets and income of C.O.R.E. may only be used to carry out its aims and no part

may be distributed directly or indirectly to the members except as bona fide

compensation for :

a. (a) expenses incurred on behalf of C.O.R.E.

The C.O.R.E. will maintain a C.O.R.E. bank account.

5.2 The C.O.R.E. bank account will be established at a bank determined by the C.O.R.E.

meeting as necessary.

5.3 Required Banking Details:

Official Address: NSW RFS, Region East,

15 Carter Street, Homebush Bay, NSW 2127

(All incoming mail will be forwarded to the C.O.R.E. Secretary)

5.4 All monies received are to be banked.

5.5 All payments are to be made by cheque.

5.6 Method of operation:

a. A quarterly financial report will be provided by the treasurer at each quarterly meeting.

b. All expenditure must be approved at a C.O.R.E. meeting prior to it being incurred.

There may be some exceptions to this rule in the following circumstances:

i. The occurrence of an urgent or important nature of expense where prior

knowledge would not be reasonably known at the time.

ii The transaction is within a predetermined amount.

c. The processing of all cheques must be supported with a “Cheque Payment Form”

(see appendix 1) with an invoice or proof of purchase receipt attached.

d. Recording of expenditure will be according to Service Standard 2.1.2-1 “Managing

Brigade Accounts” point 2.8.

e. The financial year is 1^st April to 31^st March.

5.7 Signatories.

5.7.1 Signatories will be required to meet a 100 point test set by the financial institution.

5.7.2 Any two of the following four signatories may sign cheques, providing no two from any one

Catering Group act as co-signatories.

a. Treasurer

b. Secretary

c. Two C.O.R.E. Members, elected at a C.O.R.E. AGM as bank signatories.

5.8 Public Officer.

5.8.1 A Public Officer will be appointed:

a. In accordance with the Australian Tax Office requirements.

b. In accordance with C.O.R.E. Charter 5.2 and C.O.R.E. Rules 2.1 c.

5.8.2 The Functions of the Public Officer will be:

a. Act on behalf of C.O.R.E. with the Australian Tax Office (ATO).

b. Maintain on behalf of C.0.R.E. an Australian Business Number (ABN).

c. Maintain on behalf of C.0.R.E. a Goods and Service Tax (GST).

d. Lodge on behalf of C.O.R.E. as required by the ATO a Business Activity

Statement (BAS).

e. Closely liaise with C.O.R.E. treasurer at all times.

6.0 Audit.

6.1 An annual financial statement and audit report must be tabled at each C.O.R.E. AGM.

6.2 A suitably qualified auditor will be appointed at the C.O.R.E. AGM who is not to be a

member of C.O.R.E.

7.0 Annual General Meeting (AGM).

7.1 An Annual General Meeting will be conducted each year during the May quarterly meeting.

7.2 An auditors report will be presented at the AGM.

7.3 Other reports will be presented at the AGM as determined by the members.

7.4 Elected positions of C.O.R.E. will be declared vacant by the Chairperson prior to any election.

7.5 Office bearers will be elected at the AGM in accordance with Section 2.0 and 3.0 of the Rules.

8.0 Training.

C.O.R.E. will encourage and may facilitate catering training.

9.0 Assets.

9.1 Wash-up trailer and peripherals.

· Leads

· Hoses

9.2 Laptop and peripherals.

· Mouse

· Leads

· Carry bag

9.3 Printer and peripherals.

· Leads

10.0 Disbandment.

If C.O.R.E. is disbanded and/or wound up any/all money and assets remaining after payment of all

expenses and liabilities must be transferred to the control of the Manager, Region East or his appointee,

to be used to promote catering within Region East.

◊ ◊ ◊ ◊

CATERING OFFICERS REGION EAST

C.O.R.E.

CHEQUE PAYMENT FORM

Account Allocated:
	Allocated by Treasurer

Date:

Payee:

Cheque Number:

Amount:

$

:

GST Inc:

$

:

Payment Details:

Requested By:
	Print	Sign

Date Cheque Drawn:

Cheque Signatories:

Primary Signature:
	Print	Sign

Countersigned By:
	Print	Sign

Approved:

C.O.R.E. Minutes Dated:

This document is to be filed in cheque number sequence

◊ ◊ ◊ ◊

CATERING OFFICERS REGION EAST

C.O.R.E.

QUARTERLY ACTIVITY REPORT

Please fill in and bring to next meeting: ( Place next meeting date here)		District / Group Name
PERIOD FOR REPORTING	TYPE OF INCIDENTS	Number of each event attended	Meals prepared	Cat. Crew hours
(Place ¼ period here)	FIRES
	HAZARD REDUCTIONS
	TRAINING - own
	TRAINING - district
	section 44
	field day/championships
	Fundraising
	attendance at meetings
	maintenance
	other ???

◊ ◊ ◊ ◊

CATERING OFFICERS REGION EAST

C.O.R.E.

All communications to be addressed to :

Catering Officers Region East

NSW Rural Fire Service

PO Box 472

HORNSBY NSW 1630

A.B.N. 97 912 192 032

Telephone: 0407 223 106 Facsimile: (02) 9484 7112

Email: info@core.rfsa.org.au

Invoice #
Order No:
Customer ID:
	Date:

TAX INVOICE

QUANTITY	UNIT	DESCRIPTION		UNIT PRICE	COST
				Sub Total
Payment:				GST
Cheque:			Direct Deposit:	Total
Please make cheques payable to:			Bendigo Bank
Catering Officers Region East			B.S.B. 633 000
PO Box 472			a/c No: 134903467
HORNSBY NSW 1630